Minutes

BOM Monthly Minutes

Special Board Meeting

WPF Special Board Meeting 22nd of June  2015

 In attendance:           R Russell; M Portelli; C Abela; D Vatsakis; C Cachia;  J Farrugia; J Muscat; J Smith; A Papadakis;    J Pulis; T Holwell and J Angelino

Apologies:   J Pulis

President Ray Russell opened the meeting at 7.30 pm.

Sections:

Were discussed at length and will remain as is. A new North West section was created to accommodate the following clubs – Bacchus Marsh;  Sunbury and Melton.

See previous board minutes.

Moved:    J Angelino                          Seconded:  J Farrugia

Deer Park Club / J Spiteri lodged a letter seeking further  clarification on ETS clocking procedure.

Response is as follows:

The placement of ETS was discussed at length at this meeting in line with previous extensive deliberation in August BOM 2014. This racing by – law was amended in August 2014 to provide a fair and equitable playing filed for all members. The rule was updated from its initial inception in 2005. Rule 13.9 reads:

Amendment   reads:  Electronic pads must be underneath the common roof line and built into the face wall of the loft. The sensors / antennas of an EBSS must be within the entrance of the loft.

(This includes an entry into the face wall of the loft, as long as it is considered the entrance.)

Time does not permit any changes to this by law in 2015 racing season.

Other

WPF Social Barbeque was a huge success with many members catching up and discussing their favorite topic ! Awesome food – Des Vatsakis. Thanks for organizing the catering.

Next meeting  13th of July 2015 at 7.30 pm

Meeting closed: 8.30 pm

Ray Russell

President

 

April 2015 BOM Board Minutes

WPF Board Meeting 13th April 2015

 In attendance:           R Russell; M Portelli; C Abela; D Vatsakis; C Cachia;  J Farrugia; J Muscat; J Smith; A Papadakis; T Holwell; and J Angelino

Apologies:     J Pulis

President Ray Russell opened the meeting at 8.05 pm.

Previous board minutes were read and received.

Moved:    J Farrugia                          Seconded:  J Angelino

Business arising out of previous meeting:

A conveyor is required to assist in transport  and care of birds throughout the racing season.

Brimbank council network meeting went well. The council require a business plan from the WPF which Ray Russell is compiling with assistance from various members.

A roster has been issued for unloading of race baskets from the truck after each race. Units have to be unloaded no later than the Tuesday following Saturdays race. For keys please contact Joe Muscat on 0420 621 341. Each club secretary has been given a roster.

New phone number for reporting lost birds is 0427 467 011.

Our end of year Dinner Dance has been booked with Lakeside Receptions and Ivan Fonti will providing the entertainment. You can hear Ivan live each and every week on Pigeon Radio 99.3 FM Phone 9740 4910 or you can listen afterwards on the web:

www.pigeonradio.mihci.net.au

Eastern Standard Time. Start 4 pm finish 6 pm

All paid members for 2015 will get a free ticket to the event. For any guests the price of ticket is $60 per head. You will receive a 3 course meal with beer and wine.

Seats are limited so be quick to get your tickets.

Correspondence received:

1)         Altona City Club has 3 new members joining;  Smith & Henry; Jing Zheng; Clint Elso. This has been noted.

2)         J Angelino has provide a tender to take photos of our Federation Winning birds for the sum of $60 per photo.

Moved: C Cachia Seconded : J Muscat

 

Finance Report:

Finance and Treasury report was not  read. C Abela will provide at the  next board meeting.

General Business

C Abela reminded all members who have outstanding accounts in particular breeders plate money to finalise their account so he can reconcile affairs and determine costs and prize money.

He also asked all clubs to have their accounts in order after the last race, so prize money can be paid and distributed at our annual dinner dance on the 27th of November.

Geelong federations have confirmed they will using our transport facilities in 2015 and thanked the WPF board and members for their continued support over the years.

It was moved by J Angelino that the WPF offer a Junior racing season in 2015. Seconded: J Muscat

It will comprise and held in conjunction with the WPF first 5 races. A 10 bird limit has been set with 30 birds being registered to the Junior.

There are no fees and separate results will be posted for the Junior on our web site. It will established and run as a separate section with its own 5 week average.

There are no fees and as such No prize money, just pure fun with Dad! This is in line with the WPF proactively promoting the sport and remembering to have fun again.

These registered birds to the Junior cannot take a federation spot. The Junior member is required to attend basket nights and are to be in separate baskets to Dads birds.

Joe Angelino moved that the first race Rupanyup will be nominated as a ladies race. T Holwell suggested this could be called the Margret Tung Memorial Ladies Race.  Moved C Cachia Seconded T Holwell.

Other

Next meeting  11th of May 2015 at 7.30 pm

Meeting closed: 9.45pm

Ray Russell

President

 

March 2015 BOM Board Minutes

WPF Board Meeting 16th March 2015

 In attendance:           R Russell; M Portelli; C Abela; D Vatsakis; C Cachia;  J Farrugia; J Muscat; J Smith; A Papadakis; T Holwell; and J Pulis

Apologies:     J Angelino

President Ray Russell opened the meeting at 7.40 pm and he welcomed all new and returning board members

Previous AGM minutes were read and received.

Moved:    J Farrugia                          Seconded:  C Cachia

Correspondence received:

1)              Brimbank City Council invited the WPF to the Council Network

2)              Smith & Henry has moved from Deer Park Club to Altona City Club

Finance Report:

Finance and Treasury report was read. All in order.

Moved: C Cachia                                Seconded: J Farrugia

 

Election of Office Bearers 2015

Position Member

Moved

Seconded

Vice President J Farrugia M Portelli J Pulis
Junior Vice President J Pulis M Portelli J Muscat
Assistant Secretary C Cachia D Vatsakis J Muscat
Minute Secretary C Cachia D Vatsakis J Muscat
Ring Secretary P Pulis R Russell M Portelli
Chronometer Marshall C Abela R Russell M Portelli
Clock Marshall – STB T Holwell R Russell M Portelli
Clock Marshall – Electronic M Portelli C Cachia J Pulis
Property Officer D Vatsakis C Abela M Portelli
Liberation Committee 1 M Portelli R Russell C Cachia
Liberation Committee 2 J Smith R Russell C Cachia
Room Stewards A Papadakis R Russell C Cachia
Room Stewards J Smith R Russell C Cachia
Transport maintain existing R Russell C Cachia
Convoyer No Nominations – who wants to be Convoyer
Trailer Safety Officer C Abela R Russell C Cachia
Brimbank Council Ray Russell C Abela M Portelli
J Muscat R Russell C Cachia

 

 Response to letters:

1)      Ray Russell & Joe Muscat will represent the WPF on the 1st of April 2015.

2)      Noted.

Moved:    D Vatsakis                          Seconded:  C Cachia

General Business

Ring colour for 2016 will be Green and 16,000 rings will be ordered

1st Tintinara will be nominated for the Gallipoli 100 year race.

J Farrugia and M Portelli would like to say thank you to all members who supported their inaugural squeaker sale for Pigeon Racing Victoria Inc.

They successfully raised over $14,000 which will be used to promote the sport. Well done great effort!

Don’t forget!

In 2015 we will celebrate finish off the year with a WPF dinner dance on Friday the 27th of November 2015. Each member will receive a complimentary ticket as part of their yearly membership. Venue and costs for partners and guests to be advised in due course.

Pigeon Radio; run by Ivan Fonti – Melton Pigeon Club on 99.3 FM Phone 9740 4910

www.pigeonradio.mihci.net.au

Eastern Standard Time. Start 4 pm finish 6 pm

 

Other

Next meeting  13th of April 2015 at 7.30 pm

Meeting closed: 9.45pm

Ray Russell

President

 

W.P.F. Annual Genneral Meeting 2015

Meeting opened 8.00 pm

Given we only had 28 financial members present we had to wait ½ hour before we could start.

Previous AGM Minutes:

Minutes from 2014 AGM were read and received.

Moved J Berto

Seconded: J Angelino

Business Arriving from Previous AGM Minutes:

M Bennett asked why WPF section was not on our current agenda. Advised it was not part of WPF AGM guidelines.

Despite this it was moved by M Portelli that Bacchus Marsh and Melton to have there own section.

Carried by all members

None against.

Members are encouraged any issue they wish raised in the AGM to be submitted via there clubs in November of each year

19th of January 2015 B.O.M Minutes

Minutes from the January board of management were read and received.

Moved: J Pulis

Seconded: C Cachia

Finance Report”

Treasure Mr C Abela presented the cash flow statements and reports for the period ending 30/12/2014.

The treasurer’s report was read and received.

Moved: J Muscat

Seconded: J Berto

 

 

Election of Office Bearers

President nominations:

Ray Russell

Nominated: D Vatzakis

Seconded: J Muscat

Secretary / Public Officer:

Michael Portelli

Nominated: R Russell

Seconded: C Abela

Treasurer:

C Abela

Nominated: C Cachia

Seconded: R Russell

All above were elected unopposed.

Board Members Nominations

T Holwell nominated by R Russell Seconded D Vatzakis

C Cachia nominated by R Russell seconded D Vatzakis

J Muscat nominated by R Russell Seconded D Vatzakis

J Angelino nominated by C Cachia Seconded D Vatsakis

D Vatzakis nominated by R Russell Seconded by C Cachia

J Smith nominated by M Portelli Seconded D Vatsakis

J Farrugia nominated by C Cachia Seconded M Portelli

J Pulis nominated by J Farrugia Seconded C Bonnici

A Papadakis nominated by J Muscat Seconded J Berto

 

 

General Business

It was moved by C Abela that any future board member must have 3 year consecutive flying experience with the WPF to be a board member. Seconded: T Abraham.

Defeated 24 against.

M Portelli moved that a board members must be a current flying member. Seconded B Webber.

Carried 20 for; 8 against.

 

Honorariums

T Abraham moved that honorariums be increased by $100 each. Seconded J Fontana

All in favour.

 

Closed 9.15 pm

 

November BOM Minutes 2014

WPF Board Meeting 12th November 2014

 In attendance:           R Russell; M Portelli; B Mizzi; C Abela; D Vatsakis; G Fontana; C Cachia; N Iannazzone; T Abraham; B Mizzi; J Muscat;  J Farrugia;

Apologies:      J Angelino

President Ray Russell opened the meeting at 7.40 pm

Previous minutes were read and received.

Moved:     J Muscat                         Seconded:  D Vatsakis

Correspondence received:

1)       Letter from Yarraville Club Re Long Distance racing.

2)       Letter from Brimbank council.

Moved:     J Farrugia                         Seconded:  G Fontana

Finance Report:

Finance and Treasury report was read. All in order.

Moved: C Cachia                                Seconded: N Iannazzone

Finance Meeting:

Charlie Abela; Chris Cachia and Ray Russell conducted a meeting to review possible cost reduction and no possible solutions were found to reduce costs further without making any changes to the current race schedule. The federation is being run in a very lean manner.

Moved: C Ablea                                 Seconded: C Cachia

All in favor

 Response to letters:

1)      Points noted in designing 2015 race schedule.

2)      Ray will attend meeting with Brimbank council on the 25/11/14

All correspondence:

Moved: C Cachia                                Seconded M Portelli

General Business

Draft Race Schedule for 2015

The two main issues the board was trying to resolve with our 2015 race schedule is:

–          Try and avoid the bad weather at the start of the year; Fog over cast days etc.

–          Try and avoid the bad weather at the end of the year; Heat etc.

From the hours of debate the following was formulated for further discussion etc:

DATE

RACE POINT

DISTANCE

BASKETING

COST

LIBERATION

CONVOYER

27-06-2014 Rupanyup 225Kms Friday $1.00 10.00am $5.50
04-7-2014 Rupanyup 225Kms Friday $1.00 10.00am $5.50
11-7-2014 Rupanyup 225Kms Friday $1.00 10.00am $5.50
18-7-2014 Kaniva 350Kms Friday $1.00 09.00am $5.50
26-7-2014 Kaniva 350Kms Friday $1.00 09.00am $5.50
01-8-2014 Kaniva 350Kms Friday $1.00 09.00am $5.50
01-8-2014 Kaniva  C&J Morris 10 bird 350Kms Friday $3.00 09.00am $5.50
08-8-2014 Tintinara 475Kms Thursday $1.50 08.00am $5.50
15-8-2014 Tintinara   P O’Sullivan 475Kms Thursday $3.00 08.00am $5.50
22-8-2014 Tintinara 475Kms Thursday $1.50   8.00am $5.50
29-8-2014 Murray Bridge 580Kms Thursday $2.00   7.00am $5.50
06-9-2014 Murray Bridge   Produce 475Kms Thursday $3.00   7.00am $5.50
12-9-2014 Murray Bridge 475Kms Thursday $2.00   7.00am $5.50
13-9-2014 Murray Bridge WPF BREEDERS PLATE 590Kms Friday ——   7.00am ——-
19-9-2014 Morgan 620Kms Thursday $2.00   Early $5.50
26-9-2014 Morgan 620Kms Thursday $2.00   Early $5.50
03-10-2014 Carrieton 860Kms Wednesday $3.00 Early $5.50
10-10-2014 Tasmania 450Kms Wednesday $3.00 Early $5.50
10-10-2014 Morgan    National 620Kms Thursday $7.00 Early ——-
17-10-2014 Bookaloo 940Kms Wednesday $4.00 Early $5.50

 

WPF rooms lease renewal.

Brimbank council provided a new lease with a 3 X 3 year option. All were in favour to renew the lease.

The Wageningen research report. & Modern Pigeon Transport – Studies and Recommendations

The board are to consider the above studies for future transport of our birds in the next meeting.

Board Member Qualification

To be a qualified board member;  a member must have 3 years flying experience under the WPF rather than the current 1 year and must be a flying member.

Moved: C Abela                     Seconded: G Fontana

8 members for;  2 against

Race Results for 2013.

Secretaries are reminded to update their respective clubs 2013 results in our old race results system so fliers can be issued with diplomas for 2013.

Other

Our next meeting board meeting is scheduled for the 8th of December 2014 at 7.30pm

Meeting closed: 9.50pm

Ray Russell

President

2014 AGM Minutes

To view the minutes from the 2014 Annual General Meeting please click on the link below.

2014 Annual General Meeting

BOM Minutes June 2012

Hey eveyone, please click below to download the minutes.

June BOM minutes final draft